Archive for the ‘Organization’ Category

Inbox at zero, baby!

Friday, December 26th, 2008

I finally got an inbox to zero! It won’t last very long, so I made sure to take a screenshot.

I’ve still got my work inbox to whittle down, but that’s for later. I have to go dance a little jig first.

I’ve sorted out my stupid mistakes! (Well, at least one of them.)

Sunday, October 14th, 2007

A backed-up iTunes library is a good, good thing.

Except when you screw up and back up your iTunes library to several different copies over several backup attempts, and then find yourself having to comb through each backup copy and figure out what might be missing or different between them.

But I think I’ve finally corrected my previous mistakes, and iBackup seems to be capable of backing up my entire 90GB laptop hard drive at once — it just appears as if it’s hanging for a really long time (right around when it gets to the iTunes library), so it’s probably better to run it overnight when it won’t unnerve me with its apparent lack of progress.

What a relief! I’m so glad this is resolved. Now I can go delete some songs off my laptop hard drive and make some space for, well, more songs probably.

Process improvement, Post-It Note style

Thursday, October 4th, 2007

Communications Audit

Originally uploaded by brittney

Brittney (a.k.a. She Who Is Soon To Be Leaving Us For The City By The Bay) took this picture of the awesome handiwork of one of our colleagues who didn’t happen to have Visio handy, so she made do with Post-It notes. I’m pretty sure she has Visio now, but this is way more fun.

All of this effort is in the name of streamlining processes to improve the customer experience. As, ya know, the person who’s supposed to be managing said customer experience, I heartily approve. :)

And no paper cuts yet, either!

Sunday, May 13th, 2007

I’m tackling my big paper pile o’ doom. This paper pile actually started accumulating while my dad was sick, and has slowly grown its own gravity field ever since. I’ve paid bills and taken care of enough odds and ends that it hasn’t actually made itself into an emergency, but enough little things went hidden and unnoticed that it has evolved into a problem. I could actually write kind of a serious post about how horrible and helpless it has made me feel for this past year and a half, but instead I’ll just say that I’ve been making an effort to tackle it every weekend morning for many, many weeks, but it rarely looks like I made much progress.

This morning I had a new strategy: to go through every single piece of paper and separate it into smaller piles according to as many categories as necessary, but I had to name the categories, put a post-it note on a file folder with the name of the category, and put each piece of paper into its respective file folder. Once that was done, I took the financial file and immediately went through everything, entering bills in Quicken, writing checks, and what-have-you. That’s done so now I’m taking a little break to check feeds and write this here post.

Next I’ll tackle the stuff to file, which will probably take me until breakfast and then I’ll end up going outside to garden. But at least I have a really scalable system to begin again on it next weekend. Whew.

What's on your PDA?

Tuesday, July 20th, 2004

soaring_phoenix wrote about PIMs. I replied:

I love love love my Clie NZ-90. I’ve previously owned a Palm VIIx and a PalmPilot Pro. I’m a diehard Palm OS user. It would take a lot to convince me to go with anything else.

I’ll admit I’ve had a major challenge to overcome with PIM software because up until a few months ago, I was living and dying by ACT! at home and Outlook at work, wanting to keep my songwriting biz and my day job separate, not to mention take advantage of the great functionality ACT! offers for tracking leads and opportunities. The synchronization between two very different desktop PIMs was daunting at best. I tried the Palm ACT! client, but I found it too limiting (and didn’t really like having ACT! data live in a separate database from the original Address and Date Book app). Since then, I’ve basically abandoned ACT! and now use Outlook for everything at work and just use Palm Desktop at home more or less as a backup. I’m still not thrilled with the arrangement, but it’s getting easier to live with.

Anyway, here are the productivity apps I use most on my Clie:

Date Book and To Do List. Both original, sync’ed through Intellisync with Outlook at work and Palm Desktop at home.
CLIE Memo. Came with the Clie. Not as good, in my opinion, as BugMe! but the latter costs $20 and I’m getting by with the free one for now.
PocketQuicken. Absolutely indispensable. I love Quicken. See previous post. :-)
TealDoc. Handy for editing text files directly on the Memory Stick, but I’ve found occasional file corruption as a result. Very disappointing.
Address. The original. Not thrilled with it compared to what I used to be able to store in ACT!, but it is what it is, and it’s fine for a lightweight address book.
AvantGo. Such a cool app. I’ve been using it for years, and I’m still impressed with it.